Legal
How Koelnmesse Inc. collects, uses, and protects your personal data, and the rights you hold as a data subject.
Koelnmesse Inc.'s policy as a subsidiary is aligned with the policy of our headquarters, Koelnmesse GmbH.
This document delineates the policy regarding information collected from visitors to the website as well as how we use and protect that information. Our focus is on providing information and services to existing clients (exhibitors and trade attendees), prospective exhibitors, attendees, the media, trade associations, and governmental entities, all based in North America.
Protecting your privacy and your personal data is of utmost importance to us and is our guideline for creating, organizing, and implementing our activities online and offline.
Koelnmesse Inc. complies with the GDPR. For direct questions regarding Koelnmesse Inc. and the GDPR, please contact info@koelnmessenafta.com.
Koelnmesse Inc. is the North American subsidiary of Koelnmesse GmbH, a trade fair organizer known for its innovative and internationally renowned trade fairs across the globe. What makes us different? The high-level expertise, dedicated commitment, and total customer focus provided by everyone who works here. As a renowned and experienced trade fair organizer, Koelnmesse Inc.'s continued success and progress is based on our combined efforts including your invaluable support.
When engaging in the following activities with Koelnmesse Inc., Koelnmesse Inc. acts as a Data Controller and will process your data for the benefit of the community at large.
Legitimate interests of Koelnmesse Inc. include: fulfillment of contractual and legal obligations, direct marketing of all our exhibit packages and services including personalized offers, and personalizing the website experience. Koelnmesse Inc. may use this information for as long as Koelnmesse Inc. remains active in conducting any of the above-listed activities.
Legitimate interests for email subscribers. Koelnmesse Inc. acts as a Data Controller and will process your data in order to personalize the email content and your website experience.
Legitimate interests for anonymous website visitors. Koelnmesse Inc. processes data for anonymous website visitors in order to personalize the experience, in accordance with our Cookie Policy.
Koelnmesse Inc. complies with all articles relating to rights of the Data Subjects, including but not limited to the right to information (Article 15), right to rectification of incorrect data (Article 16), right to erasure (Article 17), right to restriction of processing (Article 18), right to data portability (Article 20), and right to object (Article 21).
Pursuant to Article 15 GDPR, you have the right to request us, at any time, to provide you with information concerning personal data relating to you that we process. You can make this request by sending a postal letter or e-mail to the above address.
You have the right to request us to immediately rectify your personal data if they are inaccurate. To do so, please contact the above addresses.
You have the right to obtain from us the erasure of personal data on the grounds described in Article 17 GDPR. These grounds especially give you the right to erasure if the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed, if the personal data have been unlawfully processed, if we have received an objection to the processing, or the personal data have to be erased in compliance with a legal obligation in Union or Member State law to which Koelnmesse Inc. is subject. To exercise the aforementioned right, please contact the above addresses.
You have the right to request us to restrict processing pursuant to Article 18 GDPR. This right applies, in particular, to the following cases: when the accuracy of the personal data is contested between the user and ourselves, for a period enabling us to verify the accuracy of the personal data; the user has an existing right to erasure but opposes the erasure of the personal data and requests the restriction of their use instead; the data are no longer needed for our purposes, but they are required by the user for the establishment, exercise or defense of legal claims; the user has objected to processing pending the verification whether our legitimate grounds override those of the user. To exercise the aforementioned right, please contact the above addresses.
You have the right to receive the personal data concerning yourself, which you have provided to us, in a structured, commonly used and machine-readable format pursuant to Article 20 GDPR. To exercise the aforementioned right, please contact the above addresses.
Pursuant to Article 21 GDPR, you have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning yourself which is based on point (e) or (f) of Article 6 (1) GDPR. In that case, we shall no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights, and freedoms or for the establishment, exercise, or defense of legal claims.
Personal data in the sense of this privacy policy are any individual information relating to your personal or material circumstances. This includes in particular your name, your date of birth, your e-mail address, your address, and your telephone number.
Personal data in the sense of this privacy policy also includes information about your use of our website ("access data"). In addition to the access data, personal data is only stored by us when you freely provide us with this information, e.g. in the context of a registration, a survey, a contact query, a subscription to a newsletter, or for carrying out an online order. Personal data are also only processed to the extent necessary and only for the purposes to which you have given consent or for legally permissible purposes.
We collect both non-personally identifiable information and personally identifiable information.
When you access our website, your terminal automatically transfers data for technical reasons. The following data are stored separately from other data that you may possibly transmit to us:
These data are exclusively stored for technical purposes and are not at any time associated with a specific person.
The handling of your personal data for the purposes of providing this website and of communicating via this website are carried out on the basis of our legitimate interest pursuant to Article 6 (1) (f) General Data Protection Regulation (GDPR). It is technically necessary for us to process specific personal data (e.g. IP address) in order to provide this website. In order for you to communicate with us, it is necessary for us to handle your respective personal data.
In the context of the necessary balancing of interests, we have balanced your interest in the respective privacy of your personal data and our interest in the provision of this website and the establishment of contact with one another. Your interest in privacy is outweighed in both cases. If this were not the case, we would be unable to provide this website or to react to your contact query.
The CAN-SPAM Act is a law that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have emails stopped from being sent to them, and spells out tough penalties for violations. We collect your email address in order to:
To be in accordance with CAN-SPAM, we agree to the following:
We use so-called browser cookies to collect information about your use of our website. Cookies are small text files that are stored on your hard drive where specific preferences and data regarding the exchange of information between our system and your browser is stored. A cookie generally contains the name of the domain from which the cookie data was sent and information about the age of the cookie and an alphanumeric identification sign. Cookies enable our systems to recognize the user's device and to make possibly existing settings available immediately. As soon as a user accesses the platform, a cookie is transferred to the hard drive of the respective user's computer. Cookies help us to improve our website and enable us to offer you a better service that is even more customized to your needs. For full details, see our Cookie Notice.
In principle, a transfer of your personal information without your prior express consent will only take place in the following cases:
A possible transfer of the personal data is justified by our legitimate interests in adapting our business form to economic and legal factors as required and the fact that your rights and interests with regard to the protection of personal data are not overriding pursuant to Article 6 (1) (f) GDPR.
Credit card account information. Koelnmesse Inc. does not disclose credit card account information provided by its customers except as necessary to process the customer transaction. When customers choose to pay using their credit cards, Koelnmesse Inc. submits the information needed to obtain payment to the appropriate clearinghouse.
Our site has industry-standard security measures in place to protect the loss, misuse, and alteration of the information under our control. While there is no such thing as "perfect security" on the Internet, we will take all reasonable steps to ensure the safety of your personal information.
We do not knowingly solicit or collect information from persons under the age of 18. We do not have a mechanism for determining the age of the visitors to our Site.
Our website contains links to other websites such as social networks. Koelnmesse Inc. is not responsible for the privacy practices or the content of such websites. We encourage you to become familiar with the privacy policies of other sites you visit, including linked sites.
Please refer to the privacy guidelines of the respective social network for information regarding the purpose, duration, and scope of the data collection, the further processing and use of your data, your respective rights, and setting options to protect your privacy.
Koelnmesse Inc. allows its customers the option to change or modify information previously provided. This may be done by e-mailing the corrected and/or updated information to info@koelnmessenafta.com or calling Koelnmesse Inc. at 773-326-9920. Unfortunately, to the extent that such information is also stored in other databases, we cannot always ensure that such corrections or deletions will reach the other databases. We will use all reasonable efforts to ensure that your information is removed from or corrected in our records.
You may opt out of receiving postal mail, e-mail, and/or facsimile communications from Koelnmesse Inc. by e-mailing info@koelnmessenafta.com, calling Koelnmesse Inc. at 773-326-9920, or using the opt-out option contained in the respective promotional emails received from Koelnmesse Inc. We will take commercially reasonable steps to implement your opt-out requests promptly, but you may still receive promotional information from us by postal mail for up to 60 days due to printing and mailing schedules, and up to 10 days for facsimile and e-mail.
Our website and the servers that make this site available worldwide are located in the United States. The laws of the State of Illinois govern all matters relating to this site. Any information you provide in subscribing to our website or registering or ordering at our website will be transferred to the United States. By visiting our site and submitting information, you authorize this transfer, processing, and use.
If you have any questions about this privacy statement, the practices of this site, or your dealings with this website, you can contact us at:
Koelnmesse Inc.
8770 West Bryn Mawr, Suite 1300
Chicago, IL 60631
info@koelnmessenafta.com
773-326-9920